Purchase Orders & Contracts

Purchase Orders & Contracts Process

Purchase orders or contracts are issued after an award is made to the successful bidder(s) by either the Purchasing Division or City Council. Purchase Orders and contracts are executed in accordance with the specifications of the Request for quotation (RFQ), Request for Proposal (RFP) or Invitation to Bid (Bid).

The vendor is expected to fulfill orders in good faith and in accordance with the specifications of the accepted offer. Orders or contracts that cannot be completed as agreed should be reported to the Purchasing Division immediately. The end-using department will be responsible for the inspection of all goods or services received. Payment will not be rendered until the department acknowledges the acceptance of the goods or services.